Rotary District 5440 Club Resources

PRESIDENT

As president, you lead and motivate your club, ensuring that club members feel valuable, inspired, and connected to each other.

What you do

  • Preside over club and board meetings
  • Appoint committee chairs and members
  • Conduct club assemblies
  • Create a budget and manage club finances, including an annual audit
  • Develop a safe environment for youth participants
  • Work with your district governor and assistant governor

How to prepare

The year of planning before you take office is crucial to achieving the objectives you set out for your club. As president-elect, you work with your assistant governor and incoming leadership team to set annual goals that support your club’s strategic plan. In this year you should:

  • Take online courses for club president in the Learning Center
  • Assess your club’s strengths, weaknesses, opportunities, and risks in order to set goals
  • Develop an action plan for your annual goals, which support long-term achievements
  • Appoint committee chairs
  • Ensure continuity in leadership and service projects
  • Attend presidents-elect training seminar
  • Attend district training assembly

Resources & reference

Tools

Rotary support

  • Immediate past president
  • Assistant governor
  • District leaders

TREASURER

As club treasurer you play an important role in your club’s ability to carry out service projects, fundraise, and support The Rotary Foundation.

What you do

  • Manage club funds
  • Collect and submit dues and fees
  • Report on the state of your club’s finances
  • Work with The Rotary Foundation
  • Pay or view your club invoice. Your club invoice is based on the number of members in Rotary's database for your club as of 1 July and 1 January. Rotary International sends the club invoice by email and mail. Save paper by opting out of the paper (mailed) version.

Because the treasurer’s responsibilities may vary according to local laws and cultural practices, please adapt the suggestions offered Club Treasurer's online courses in the Learning Center.

SECRETARY

As club secretary you help your club run smoothly and effectively. You also monitor club trends to help identify strengths and areas for improvement, and share this information with club and district leaders.

What you do

  • Maintain membership records: Update your club membership data. Your club invoice is based on the number of members in Rotary's database for your club as of 1 July and 1 January. Rotary International sends the club invoice by email and mail. Save paper by opting out of the paper (mailed) version.
  • Maintain minutes of club, board, and committee meetings
  • Work with incoming secretary to ensure smooth transition

How to prepare

  • Take online courses for club secretary in the Learning Center
  • Attend district training assembly
  • Work with outgoing secretary

Resources & reference

Tools

Rotary support

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CLUB COMMITTEE

 

As a club committee member you help make your club a successful, thriving, and fun place. Whether you have been appointed as a committee chair or serve as a committee member, you can help your club improve your communities and develop leaders.

What you do

A club committee chair:

  • Oversees committee functions
  • Convenes regular committee meetings and activities
  • Supervises and coordinates the committee’s work
  • Reports activities to club board

How to prepare

Resources & reference

Rotary support

  • Outgoing committee chairs and members
  • Assistant governor
  • District committees
  • Regional coordinators